Example Contract

Sessions and Payment

Each session lasts for 50 minutes and is held at the same time and place each week.  The cost is £50 – £60 per session (depending on the session time) and this is payable weekly by cheque, cash or by BACS transfer.   I also accept card and contactless payments.  I do ask clients to pay before the session or at the beginning of the session depending on their choice of payment method.

Session Attendance

I ask clients to give at least 24 hours’ notice if you are going to miss a session.  Sessions that are cancelled with less than 7 days’ notice will incur a 50% charge.  If sessions are cancelled with less than 24 hours’ notice, a full charge will still be payable.


I take approximately 6 weeks’ holiday spread over the year.  I will give notice of all holiday dates well in advance.  


All information discussed in our sessions is confidential.  There are exceptions to this as I am legally obliged to break confidentiality if I feel that there is a danger that you may harm yourself or someone else.  I will always seek to discuss this with you first and encourage a strategy we can employ jointly.  For this reason I always ask for details of your GP.  For more information about confidentiality, please see the later section on Data Protection.


Within counselling the way in which we manage endings is a very important part of the process.  If you decide that you no longer wish to continue with our sessions, I would hope that we’re able to use one final session to reflect on how we might skilfully manage this, rather than experiencing an abrupt ending.

Code of Ethics

“I am bound by the BACP’s Ethical Framework for Good Practice in Counselling and Psychotherapy, the Ethical Guidelines for Researching Counselling and Psychotherapy and subject to the Professional Conduct Procedure for the time being in force.”

Data Protection

In accordance with the GDPR rules that came into effect in May 2018, I keep clients’ personal information (name, address, date of birth etc) as paper copies only.  It is kept in a locked filing cabinet and is never stored on a computer or electronic device.  I keep this information for a maximum of three years after the end of our counselling relationship.  At this point the information is shredded.

I take very brief session notes which are anonymised by a coding system and cannot be traced to individual clients.  The notes are written without any identifying information (names, places etc) and serve purely as an aide memoire.  These notes are encrypted and kept securely on a computer.  Please note that there is no connection that can be made between clients’ name and address details and the session notes as they are kept separately.

I am registered with the ICO (Information Commisioner’s Office: https://ico.org.uk/

In order to adhere with the British Association of Counselling and Psychotherapy’s ethical and professional standards, I regularly attend one-to-one supervision sessions with an experienced counsellor.  The information I share with my supervisor maintains my clients’ anonymity.  For more information, the following link may be of interest: https://www.bacp.co.uk/membership/registered-membership/guide-to-supervision/

If you have any questions about how I use your data and your data’s security, please don’t hesitate to ask.

“I have read and understood the above information and have noted, in particular, the terms of payment for missed or cancelled sessions.